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Family Travel Guides

Grandparent Travel Consent Letter Sample Template

A parent or guardian can use this generic sample to authorize named grandparents for a defined trip. It does not grant permanent guardianship or unrestricted medical authority.

iRemoteNotary Editorial Team

Published and reviewed by iRemoteNotary
Last reviewed September 15, 2026

Quick Answer

What is a Grandparent Travel Consent Form?

A Grandparent Travel Consent Form documents parental or guardian authorization for a child to travel with a grandparent. It includes the child, named grandparent, destination and dates, parent or guardian signatures, contact information. It does not create legal guardianship. Use an official carrier or government form instead when one is required.

This is a generic sample, not an official airline, cruise-line, border or government form. Official carrier forms override this sample. Last verified 2026-09-14.

Check for an official form first

Check for an official form first. Some airlines, cruise lines, schools, and government offices require their own document.

Use this sample only when no official form applies. It is not an airline form, a cruise form, or a government form.

Royal Caribbean, Norwegian Cruise Line, and Disney currently have official carrier forms or reservation workflows for a child traveling without a parent or legal guardian. Use those where they apply. See cruising with grandparents and flying with grandparents.

Use an official form or process instead whenCurrent treatment
Royal CaribbeanOfficial carrier form exists. Use that form in the applicable scenario.
CelebrityOfficial Celebrity download currently routes to the Royal Caribbean Group form. Use the official route.
Norwegian Cruise LineOfficial Parent / Guardian Consent & Release Form exists. Use it where applicable.
Disney Cruise LineCurrent Minor Authorization is obtained through the reservation / My Disney Cruise workflow. Do not use an old public Disney PDF.
MSC CruisesFollow current carrier-specific letter requirements. MSC currently requires notarized one-parent and non-parent letters.
CarnivalCurrent signed-letter recommendation, not a universal notarization mandate.
PrincessCarrier guidance or recommendation, not a universal official parental-consent PDF.
Holland AmericaScenario-specific rules. Match the correct Holland America situation before using any letter.

Sample Template

Here is a printable sample. Download the PDF or print this page. Check for an official form first.

Requirements vary by carrier, destination, and receiving authority. An official form or different wording may be required.

If the recipient requires notarization, do not sign the letter until the notarization.

Sample Template — Not an Official Government or Carrier Form

Download the Grandparent Travel Consent Form PDFCheck Travel Requirements

GRANDPARENT TRAVEL CONSENT

I/We are the parent(s) or legal guardian(s) of the child named below. This sample authorizes travel with the named grandparent only. It does not create legal guardianship.

Parent(s) / Legal Guardian(s)

Full Legal Name(s)

Grandparent

Grandparent Full Legal Name

Grandmother

Grandfather

Other grandparent relationship

Child

Child's Full Legal Name

Date of Birth

Travel Details

Destination(s)

Departure Date

Return Date

Travel Details / Carrier / Itinerary

Parent / Guardian Contact

Address

City / State / Postal Code

Telephone

Email

Parent / Legal Guardian

Signature

Printed name

Date

Second Parent / Legal Guardian, if applicable

Signature

Printed name

Date

Sample Template

What is a Grandparent Travel Consent Form?

A Grandparent Travel Consent Form documents parental or guardian authorization for a child to travel with a grandparent.

This sample names the authorizing parent or guardian, the grandparent, the child, destinations, dates, contact information, signatures.

It does not create legal guardianship or a general power of attorney. If the traveling adult is actually a court-appointed legal guardian, use the legal guardian guide.

When to use this form

This sample may help when a parent or legal guardian needs a generic letter naming the grandparent or grandparents, the child, the destination, and the travel dates, and no official carrier or government form controls.

Who should sign the form?

The parent or legal guardian with authority signs. Who must sign still depends on actual authority and the recipient rule. Do not assume only one parent is enough.

What information should be included?

Identify the authorizing parent or guardian, the child, the named grandparent or grandparents, the relationship, destination, dates, carrier or trip information if helpful, and an emergency parent contact. Limit the permission to those dates.

Does this form need to be notarized?

Not always. Whether notarization is required depends on the carrier, destination, government authority, court order, or organization receiving the document.

If the applicable carrier, destination, court order, government authority or recipient requires notarization, leave the signature unsigned until the notarial act can be completed correctly. Do not have this notarized as a universal instruction.

Remote online notarization caution

Notarization requirement is not remote online notarization acceptance. Carrier original-paper rules, especially NCL's pier original, can prevent a remote session from solving boarding.

Original or electronic documents

Some recipients still want paper originals. Confirm whether an electronic notarization, a printed copy, or an original paper document is required before relying on a remote session or a printout.

If someone asks for notarization

Requirements vary by carrier, destination, and receiving authority. An official form or different wording may be required.

The receiving party may ask for an acknowledgment, a jurat, witnesses, or no notarization at all. If notarization is required, do not sign the letter until the notarization.

A completed notarization is not permission to board, to enter a country, or to skip an official government form.

When this sample should not be used

Do not use this sample in place of Royal Caribbean's official form, NCL's Parent / Guardian Consent & Release Form, or Disney's current reservation / My Disney Cruise Minor Authorization.

Do not treat this letter as general power of attorney, permanent guardianship, unrestricted medical authority, or authority outside the travel dates. If medical permission is needed, use the medical consent for travel sample.

If the traveling adult is actually a court-appointed legal guardian, use the legal guardian guide instead of mislabeling them as a grandparent traveler.

Official forms and government requirements

If an official carrier form, government template, or government process applies, use that instead of this sample. iRemoteNotary does not rehost official PDFs or process portals.

Related child travel guides

See cruising with grandparents or stepparents and flying with grandparents or stepparents.

Use the Family Travel Center and Child Travel Requirement Checker before relying on a generic letter. If medical permission is needed, use the medical consent for travel sample.

Common mistakes

  • Using this sample when Royal Caribbean, NCL, or Disney's current workflow already controls.
  • Granting general power of attorney or permanent guardianship in a travel letter.
  • Bundling unrestricted medical authority into this sample.

Frequently asked questions

Does this letter make a grandparent a legal guardian?

No. It is trip-limited permission only. It does not create guardianship or a general power of attorney.

Can I add medical treatment language here?

Do not combine broad medical power into this sample by default. Use the separate medical consent for travel sample if that authority is actually needed.

What if we are sailing Royal Caribbean or NCL?

Use the current official carrier form where that rule applies. This generic sample does not replace the Royal Caribbean International or Norwegian Cruise Line forms.

Do I sign the form before the notary?

If a jurat is required, do not sign the document in advance. The signer must sign or affirm the statement as required during the notarization.

Related pages

Sources and Official References

The following primary sources support the legal and procedural information in this guide. Requirements can change, so confirm current rules with the receiving organization before relying on a notarized document.

Use the official carrier form when it applies

Official carrier forms override this sample. Use the current Royal Caribbean, NCL, or Disney form or workflow where that carrier rule applies.

Review Grandparent and Stepparent GuidesCruising With Grandparents or Stepparents