Eligible employers and remote employees
Remote Form I-9 Authorized Representative Support
Need a remote Form I-9 review for a new hire? iRemoteNotary helps eligible employers and remote employees coordinate a live video Form I-9 authorized representative session.
This is not a notarization. No notary seal is placed on Form I-9. When authorized by the employer, we act as the employer’s authorized representative for the document review session.
Quick answer
Remote Form I-9 authorized representative support helps an eligible employer coordinate a live video document review for a remote employee. Form I-9 is not notarized, and no notary seal is placed on the form. When the employer designates iRemoteNotary as its authorized representative, we can help review the employee’s documents under the employer’s instructions and complete the assigned Form I-9 or employer portal workflow when provided.
Remote support depends on the employer’s eligibility and process. The employer remains responsible for Form I-9 compliance, E-Verify requirements, record retention, and deciding whether it may use a DHS-authorized remote examination procedure.
Form I-9 is not notarized
A Form I-9 authorized representative session is different from a notary session. The representative reviews documents and completes the employer-authorized portion of the Form I-9 process under the employer’s instructions.
No notary seal is placed on Form I-9.
Who this remote I-9 support is for
This service is for eligible employers and remote employees when the employer designates iRemoteNotary to act as its Form I-9 authorized representative and confirms that its remote document examination process is allowed.
It is designed for one remote Form I-9 support session. Multi-employee onboarding and monthly employer support are handled by request.
Remote I-9 eligibility checklist
Before scheduling, the employer should confirm:
- The employer authorizes iRemoteNotary to act as its Form I-9 authorized representative.
- The employer is eligible to use a DHS-authorized remote examination procedure.
- The employer provides the employee’s I-9 instructions, portal invitation, or completion workflow.
- The employee can provide clear document copies when required by the employer’s remote process.
- The employee can present the same documents during the live video session.
- The employer will retain required records and complete any required E-Verify case steps.
iRemoteNotary does not decide whether the employer qualifies for remote examination.
Remote Form I-9 support pricing
| Standard remote session | $75 |
|---|---|
| Same-day or priority session | $85 |
| After-hours or weekend session | $95 |
Portal completion or extra HR instructions: +$15 to $25 when the employer requires additional portal steps, special HR instructions, or extra completion work beyond the standard session.
Multi-employee onboarding: quote-based.
Need recurring remote I-9 support?
Monthly employer plans are available by request for eligible employers with recurring remote hires. Monthly plans are reviewed separately from one-time checkout because employer instructions, portal access, E-Verify workflow, and record-retention requirements can vary.
Ask about a monthly employer planWhat the session includes
During a standard remote Form I-9 authorized representative session, iRemoteNotary can:
- Meet with the employee by live video.
- Review identity and work-authorization documents under the employer’s instructions.
- Compare the documents shown during the video with the documents required for the employer’s remote I-9 process.
- Complete the authorized-representative portion of the Form I-9 or employer portal workflow when provided.
- Return the completed session information according to the employer’s instructions.
We do not notarize Form I-9, apply a notary seal, provide immigration advice, make hiring decisions, or decide whether the employer qualifies for remote examination.
Employer responsibilities
The employer remains responsible for Form I-9 compliance. The employer must decide whether it is eligible to use a remote examination procedure, provide the required instructions, retain required records, and complete any required E-Verify case steps.
iRemoteNotary does not act as the employer’s legal counsel, immigration advisor, hiring decision-maker, or E-Verify compliance officer.
What the employee should have ready
- The employer’s I-9 instructions or portal invitation.
- The identity and work-authorization documents selected by the employee from the Form I-9 Lists of Acceptable Documents.
- A device with camera and microphone.
- A stable internet connection.
- A quiet place for the live video review.
- Any employer-required portal login or access link.
The employee chooses which acceptable documents to present. iRemoteNotary does not tell the employee which specific Form I-9 document to use.
What we do not do
- Notarize Form I-9.
- Place a notary seal on Form I-9.
- Decide whether the employer qualifies for remote examination.
- Create an E-Verify case unless separately arranged through the employer’s authorized workflow.
- Provide legal advice, immigration advice, or hiring advice.
- Tell the employee which specific Form I-9 document to present.
- Guarantee employer, government, or audit acceptance.
Questions about remote Form I-9 support
Is Form I-9 notarized?
No. Form I-9 is not notarized, and no notary seal is placed on the form. If a notary helps with Form I-9, the notary is acting as the employer’s authorized representative, not as a notary performing a notarial act.
Can a notary act as a Form I-9 authorized representative?
Yes, if the employer designates the notary to act on the employer’s behalf. USCIS guidance allows an employer to use someone such as a notary as its authorized representative. In that role, the notary should not stamp or notarize Form I-9. iRemoteNotary can help with remote authorized-representative support when the employer confirms the remote process is allowed.
Can Form I-9 be completed remotely?
Remote Form I-9 document examination may be available when the employer is eligible to use a DHS-authorized remote examination procedure. The employer should confirm its own eligibility, E-Verify status, process, document-copy retention requirements, and any required case steps before scheduling.
Who is eligible for remote Form I-9 support?
Remote support is for employers that authorize iRemoteNotary to act as their Form I-9 authorized representative and confirm that their remote document examination process is allowed. The employer remains responsible for deciding whether it qualifies and for retaining required records.
Does the employer need to be enrolled in E-Verify?
For the DHS-authorized remote examination procedure, the employer generally must be an E-Verify participant in good standing. The employer should confirm its own E-Verify status and whether the alternative procedure applies before requesting a remote session.
Do you create the E-Verify case?
Not unless the employer specifically arranges that through its own authorized system or provider. In most cases, iRemoteNotary helps with the authorized-representative review session, while the employer remains responsible for E-Verify case creation, record retention, and compliance.
What is a Form I-9 authorized representative?
A Form I-9 authorized representative is a person the employer designates to complete and sign the employer review portion of Form I-9 on the employer’s behalf. The employer remains responsible for the form and the representative’s actions.
Can an employee choose the authorized representative?
The employer must authorize the representative. An employee may suggest a representative, but the employer should approve the arrangement and provide instructions before the session.
Can the employee act as their own authorized representative?
No. The employee should not act as the authorized representative for their own Form I-9. The employer must designate someone else to complete the employer review portion.
What documents does the employee need for Form I-9?
The employee chooses acceptable documents from the Form I-9 Lists of Acceptable Documents. iRemoteNotary does not tell the employee which specific document to present. The employer should provide Form I-9 instructions and any portal requirements before the session.
Can the authorized representative tell the employee which I-9 documents to use?
No. The employee chooses which acceptable Form I-9 documents to present. An authorized representative can follow the employer’s review process, but should not direct the employee to use a specific document.
What does the employee need before the remote I-9 session?
The employee should have the employer’s I-9 instructions or portal invitation, the selected identity and work-authorization documents, a device with camera and microphone, stable internet, a quiet location, and any employer-required portal access.
What does the employer need to provide?
The employer should provide authorization for iRemoteNotary to act as its representative, the I-9 instructions or portal workflow, any required completion steps, and confirmation that its remote document examination process is allowed.
Who keeps copies of the employee’s I-9 documents?
Document retention depends on the employer’s process and the applicable Form I-9 procedure. The employer is responsible for required retention. iRemoteNotary follows the employer’s instructions and should not be treated as the employer’s long-term I-9 records custodian unless a separate arrangement exists.
Does remote I-9 review require a live video call?
The DHS-authorized remote examination procedure includes a live video interaction after the employee transmits document copies through the employer’s process. iRemoteNotary’s remote session is designed around a live video review under the employer’s instructions.
Can Form I-9 be completed by eSignature only?
No. An electronic signature or online form alone does not make a remote Form I-9 review compliant. The employer must use an allowed Form I-9 process, and the remote procedure may require document copies, a live video interaction, retention, and E-Verify-related steps.
Is remote Form I-9 support the same as remote online notarization?
No. Remote Form I-9 authorized representative support is not remote online notarization. No notarial certificate or seal is placed on Form I-9.
Can an authorized representative complete Section 2 of Form I-9?
When the employer designates an authorized representative and provides instructions, the representative can help complete the assigned employer review portion of Form I-9 or the employer’s portal workflow. The employer remains responsible for compliance.
Can Supplement B or reverification be handled remotely?
Supplement B or reverification support may depend on the employer’s instructions and workflow. The employer should provide the required form, portal access, and directions before scheduling.
How much does remote Form I-9 support cost?
Standard remote Form I-9 authorized representative support starts at $75. Same-day or priority sessions are $85. After-hours or weekend sessions are $95. Portal completion or extra HR instructions may add $15 to $25 when extra completion work is required.
Are monthly Form I-9 plans available for employers?
Monthly employer plans are available by request for eligible employers with recurring remote hires. Monthly plans are reviewed separately because employer instructions, portal access, E-Verify workflow, and record-retention requirements can vary.
Can one remote I-9 provider handle multiple employees?
Multi-employee onboarding is quote-based. Employers with recurring or batch hiring needs should ask about a monthly employer plan or a multi-employee quote.
How fast can a remote I-9 session be scheduled?
Scheduling depends on availability and whether the employer instructions are ready. Same-day or priority sessions may be available for $85, and after-hours or weekend sessions may be available for $95.
What if the employer is not eligible for remote I-9 review?
If the employer is not eligible to use an allowed remote examination procedure, iRemoteNotary should not complete the review as a remote I-9 session. The employer may need to arrange physical document examination through its own process.
Can an authorized representative work inside an employer’s HR portal?
Yes, when the employer provides the required portal access and instructions. Employer portal completion or extra HR instructions may add $15 to $25 depending on the work required.
Does remote I-9 support include legal or immigration advice?
No. iRemoteNotary does not provide legal advice, immigration advice, hiring advice, or E-Verify compliance advice. The employer is responsible for its Form I-9 process and compliance decisions.
Is iRemoteNotary USCIS-approved?
No. iRemoteNotary does not claim to be USCIS-approved. The service is authorized-representative support performed under the employer’s designation and instructions.
Can a remote employee outside Florida use this service?
This remote service is not based on notarization venue. Eligibility depends on the employer’s Form I-9 process, the employer’s designation of an authorized representative, and whether the employer’s remote examination procedure is allowed.
Can international or overseas employees use this service?
Form I-9 applies to employees hired for employment in the United States. If the employee is outside the United States or the work arrangement is unusual, the employer should confirm its Form I-9 obligations and process before scheduling.
What should be sent before scheduling remote Form I-9 support?
Send the employer’s I-9 instructions, portal invitation or workflow, confirmation that the employer authorizes iRemoteNotary as the authorized representative, and any session timing needs. Do not send unnecessary sensitive documents until the correct process is confirmed.